In this video we'll discuss Google Drive administration basics in Google Apps
will cover logging on to the admin console configuring google drive to
include sharing data setting policies templates and transfer of ownership of
data so we've navigated using a standard web browser to https admin google com
and being presented with this page this will allow us to select the user account
we want to use to log on to the Google Apps administration console so we're
going to log on to the let the wookie lusco dot uk' admin console we've typed
in our password and we're going to click Sign In okay and here we are at our
console Google Drive is an application and therefore resides in the app section
of the admin console this can be accessed by clicking on the apps icon by
pulling out the left hand menu and selecting apps Google Drive is a core
app of which currently there are eight by default other types of apps are
additional google services and also marketplace apps let's take a quick look
at the different types of apps that are available so we have calendar contacts
Drive gmail groups for business mobile sites and talk and hang out in previous
videos we showed how to select certain applications to be on or off for
individuals in a certain organizational unit as a recap we can see that we can
set via the right hand focus on for every
body on for some organizations or off these are our core apps in the previous
screen here we noticed additional google services these include these
applications blogger chrome management Chrome Web Store Google Adsense Google
AdWords Google Analytics chrome sync developers console google groups google
wallet google+ location history picasa wale barbell albums and youtube these
like the previous set of applications can be set on or off or only on for some
organizations the third type of app is the marketplace app
click and services to your domain will bring up an up to date list of the
Google Apps Marketplace it's important to note with these apps that Google will
not support or give technical support to these apps that support and licensing
will have to be obtained from the creator or owner of these apps let's go
back to our core apps
so for this video we're concerned with Google Drive let's select that again the
focus the top right hang side allows you to set it on on for some orgs or off
weirdness now to look at sharing settings it's important to note though
that Google Drive really is a way for users to access and share files and
folders not only Google Docs but anything you really put on google drive
at any time or any device will that be a smart device a tablet a PC a Chromebook
so we're going to go through an example
about sharing files within the company
let's click share settings
here we can see the default settings for sharing files or folders in Google Docs
or Google Drive so sharing options sharing outside of the organization let
the wookie lose so we want people to share in the entire organization so we
ensure that all is selected if we selected off only people in this
organization would be able to share the files no sub organizations so we want
everybody to collaborate within the company so we will select on the next
section for files owned by users warned when sharing this is very good when
reminding people that if you're sharing outside of your organizational unit or
team that you are sharing content now also we're going to allow people
externally to BRE view the file without a sign in what we're not going to do
though is allow users in the organization let the wookie lose to
publish files on the web or make them visible we want to keep our files for
ourselves so to do that we click on and remove the default option you'll notice
we've been prompted to save changes here and that these changes may take 24 hours
to propagate to all users
we're also going to allow people the shared documents files or folders if
they get sent a link and by that let's click on this section and save changes
should allow us to enable collaboration within our company all users within our
route organization have let the wookie loose and sub organizations will be able
to view any data that any other person within our company has on Google Drive
also we've allowed people to access data if they have a link we have removed the
functionality to allow users in the organization to publish files on the web
or make them visible now it's time to talk about offline access users such as
Salesforce people managers people who are generally out and about meeting
customers may need to have access to this data offline they may not be
anywhere near an active internet signal or mobile internet signal so we can
manage this via data access this page I believe has a slight problem on it where
it leads the fact that you can manage offline access and the general settings
if you select general settings it just states the URL where you can access your
drive and then uninstalling the drive however to do what we want to do we just
select an enable offline access that's done from the data access
section here you can see we've got several choices before us so offline is
selected by default allow users to enable offline Doc's copies of recent
files will be synchronized and saved on the user's computer that's what we want
allow users to download install and use google drive for pc and mac make sense
we can degrade this functionality by allowing the use of google drive for pc
or mac but how the download links in the drive interface or do not allow people
to download google drive there are apps for Google Drive and ditional add-ons so
we've ensured that people can have offline access to Google Drive
let's go back
take a look at the transfer of ownership as it states useful when deleting a user
file ownership transfer you can transfer the ownership of all files from one user
to another you can either step like this sepa like this when deleting a user in
the console as we demonstrate it in the user access basics video or we can do it
here from a user gig we're going to delete to another user or standard mail
box you might have set up or standard user account for having all these files
this could be a manager a team leader a standard user account for this sort of
process or appear who has taken over the person who's leaving their job enter the
from account and the to account and click transfer files as it states this
feature is used at the tight is useful at the time of deleting a user as it
ensures that the files created by the user being deleted are not lost
in this section we have templates enable templates for drive this will allow
users to submit templates for Google Drive in this organization and you can
select the templates that you want to allow storage space for Google Apps is
also very important and the user or individual kamar to that within Google
Drive addition to this as administrator you can also view in the report section
how much data a user is used
in addition to this if you need additional space a Google Drive you can
buy Google and limited Google unlimited allows you to store as much data as you
possibly want on Google Drive but this comes as a price you can assign some
licenses to individual users that have a greater amount of storage assigned to
them although it's probably wise to get people working in a way and implement a
records retention policy where old versions of old files are archived oft
perhaps in Google vault or replaced by up-to-date files thanks for watching
this brief and very brief administration of Google Drive video please look out
for more videos in this section
