Hello and welcome to the P-card log Walk-through video introduction
In this introduction we will cover: How will PeopleSoft effect the P- card? What does the new P-card log look like and how does it differ
from the log you're currently using? And what will the p-card walk- though videos cover?
If at any time during this presentation you need any help or have a question,
please email the Procure to Pay Deparment at P2P@pierce.ctc.edu
How will PeopleSoft effect the P-card? PeopleSoft will not effect the daily use of the P-card. We encourage all P-card users to
continue to use their P-card during the PeopleSoft GoLive transition.
PeopleSoft does have a P-card reconciliation feature, but we will not be using this feature at the GoLive Transition. The Finance Department
has opted to delay this feature for two years.
PeopleSoft has changed our Budget codes, therefore, we had to make changes to the P-card log to accommodate the new PeopleSoft
budget code structure and requirements
So what does the new log look like? Well, first, lets take a look at the P-card log you may be currently using.
If your P-card log looks like this, you may have a larger learning curve than those who have already transitioned to the 2017 version that
looks like this.
You'll notice in the 2017 version, that this log is almost identical to the new P-card log we are releasing.
the only difference is how we will be transferring budget codes, right here.
So with that in mind, lets take a look at the new p-card log and see how it has changed.
You will notice that the Name, Department and Billing Cycle fields are all the same.
We have swapped the Posting Date and Activity date to now match the same order on the P-card statement.
We have also retitled many of the columns to help P-card users correctly record their transactions.
Finally we have added this large section called Chartstring transfers. This is a more elaborate section that will be used to transfer expenses.
Down at the bottom of the spreadsheet you will notice that we added up to 15 pages of reconciliation space.
and that's because we had to elongate each individual row to accommodate the amount of text needed because we were required to add
so many new columns. The 15 pages allows each user up to record up to 100 p-card transactions per billing cycle.
The last part of the P-card log that has been changed is the Default budget code section. This area is now called the Default Chartstring.
Each P-card user has been assigned a new default chartstring based on their original P-card default budget code.
Now, I'm sure many of you have questions about what a chartstring is, and this brings me to the P-card walk-through videos.
There are two P-card walk-through Videos. Part 1 will cover how to fill out the P-card in general, giving examples of how to record
different types of transactions.
For many of you this will be a review of how you already fill out a P- card log. For those of you who have not transitioned to the 2017 version, this will be new material.
version, this will be new material. Now I recommend everyone watch Part 1 as a refresher course, as we still have p-card users
who do not fill out their p-card log correctly.
Part 2 of the video walk-through will focus solely on the Chartstring transfer section. This video will be new material for all P-card users.
In Part 2 we will focus on new PeopleSoft vocabulary for budgets, we will cross walk legacy system information over to create a
PeopleSoft Chartstring, discuss what a chartstring is and examine all of its elements.
The Procure to Pay Department again encourages all P-card users to watch Part 1 and Part 2, as this will give a well-rounded education on the P-
card log as a whole.
If you have any questions about the information presented in this introduction, please use the walk-through videos as a resource or email the
Procure to Pay department at P2P@pierce.ctc.edu. Thank you so much.