Practice English Speaking&Listening with: PROTECT YOUR ZOOM MEETING | How to Make Sure Zoom Meetings Are Safe???‍♂️

In this video we're gonna show you how to make sure Zoom settings are safe.

We're gonna hack your Zoom privacy settings to ensure that Zoombombing

doesn't happen to you. Let's get started!

Hey everybody! Welcome to Mr.Cook's Corner - education for educators. We're all

about helping teachers grow in their craft. If this is your first time watching,

welcome aboard! be sure to like our video, subscribe to

our channel, and share this with a friend. So I'm sure we've all heard by now that

these Zoom meetings that teachers are using online are easy to get hacked into

if not set up correctly. But what is the exact settings that you need? To tell you

the truth, it's really not that hard to do! All it takes is just a few simple

tweaks right up front and you'll be set from here on out. So let's take a quick

dive into your Zoom privacy settings and get you all set up. Okay before we get

started I just wanted to point something out. If you go to the description below

you're going to see a link to my "Zoom Settings Guide." It's a free download I've

got it up here on the screen for you. You can grab this anytime. We are logged on

to the Zoom website and the first thing you're gonna do is you're going to click

on my account in the top right corner, and you'll see here it just pops you up

into your profile, but what we want to do is we want to go down a few tabs and we

want to click on settings. So what I'm gonna do is scroll down from top to

bottom and work through these, but what I want you to do is to pull up a tab next

to this video and follow along with me. As I scroll down I'm gonna skip over

things that aren't related to your security settings, because there are a

lot of settings in here. However, I will be sure to highlight anything that has

to do with security to make sure you're setup to go. The first thing we're gonna do

is turn off join before host. We don't want anybody coming into the room before

you. This next section I want to look at is personal meeting ID. It's also called

PMI. It's basically your own virtual classroom. I personally recommend that

you turn this off. If you continue to set all your meetings in the same room, other

people are gonna be able to eventually log on to that whenever they want.

Instead, when you do turn this off it's going to generate a random room key and

a room number that's different each time. Moving down to only authenticated users

can join meetings, you want to turn this on, and all it does is make sure that

when someone comes into your meeting, they have an account with zoom. Now you

can get real deep and turn that into something else. You can actually limit

users to certain domains, you can make sure they have to have a

certain address that they come from. We don't want to get into all that, because

right now your students and your parents that you may be conferencing with are

gonna come from all different types of places. For now we just want to focus on

making sure that they have a Zoom account when they come into a meeting.

Now for this next one it depends on where you work and who you work for. As

you can see here for me it's been locked and it's already turned on, but if not

you're definitely gonna want to turn on require a password for an instant

meeting, and also require a password for a personal meeting. Now don't worry,

people aren't gonna have to type this in, you're gonna be able to activate

something later to where it's embedded within the link. For most of us this has

already turned on. If not, do so no. And the very next one down, just like I said,

is embed password and meeting link for one click join. You turn this on, and

what it does is it puts the password into the actual link. If you don't turn

this on people are gonna have to type in this password. It's a self generated

password, you can change it any time, I'm gonna be changing this after the video,

but that's just an extra step. If you want people to do that, that's your

choice, but if not, make sure you turn the embed password on. Moving down to the

next section you're gonna want to turn on mute participants upon entry. So that

means as you start meetings, when people come in the room, they come in already

muted, so you don't have to continually mute people as they come in. These next

three I like to batch together. Now I turn chat on, and you're gonna obviously

want to do that as well, but the key thing underneath that is to turn private

chat off. If you turn private chat on, that means people can send individual

messages to each other that doesn't go to the main board. You could be hosting a

meeting, and two students could be sharing messages back and forth, and you

wouldn't even know it. So make sure to turn that off. Right below that is

auto-saving chats, and I also turn that off. For the most part, you're not gonna want

to save your chats. The only time you would is if you have important links to

things that you're gonna want to save for later, but if that's the case you can

do that manually. So for here we want to make sure that the autosave function is

off. This next one is big and it's a little bit debatable, depending on your

level of comfort, but for file transfer I recommend you turn that off. Now maybe

you're having a PLC or a team meeting and it's just you and your group, you may

turn that back on so you can share documents with each other and that's

totally fine. But when you're with students, let's make sure that's off.

Before we continue with the rest of the video I want to ask a quick question. Are

your school districts even letting you use Zoom right now? Are you allowed to

videoconference with your kids? Let us know if so, let us know if not! Post in

the comments below and tell us about your experience. We're all about

collaboration here, and it's time to make some connections.

Moving down, you're gonna want to activate co-hosts. That's gonna allow you

to add other people to share hosting responsibilities with you. This is good

because you could have another person managing the chat, and managing the mutes

and the un-mutes, and the hand-raising, while you're focusing on teaching your

class, so be sure to turn that on. However, moving down from that for screen sharing -

yes you want to activate this, and you want to turn it on. However, you only want

to have the host have the ability to share. You want to make sure that you do

not click on all participants, because if you do, any student could then hijack

your meeting and share the screen. Right below it it says disabled desktop screen

share for users, and I don't want you to get this confused with the screen

sharing bit. They're two totally different things. You want to turn this

off. We're not trying to disable screen sharing for other people, what we're

trying to do in this one is you're only allowing certain applications to be

shared, and in this case you're gonna be the only one doing the sharing, so you

don't need to activate this. Below that are some tools that are really

functional for Zoom - the annotation and the whiteboard functions. I recommend

that you turn them off unless you specifically know that you yourself are

going to be using them to teach a lesson. Now, perhaps you're recording a meeting

by yourself for a lesson and you need to use these tools, that's fine! But when

you're in a meeting with lots of students, you want to make sure these are

turned off so nobody can hop in and use them. Moving on, we're talking about

allowing removed participants to join. This is not talking about people who

lose their connection or have to log off and log back on. We're talking about

people that you actually remove because they can't behave, or they're being

unruly. If you remove them and you disable this function they will not be

allowed to get back in the room, so this is definitely something that you want to

turn off. However, right below that is a really cool function. It's called allow

participants to rename themselves. We turn this on because when we have

meetings with students, a lot of the times we want to organize them in

numerical order. A lot of elementary classes especially, they have their

classroom numbers, and you want to be able to easily access your participants

on the side. So when you do this you can tell them, "Hey guys, go in and rename

yourself." We recommend you do it with the number that they are and then their

first name. So for example, if John Allen is number one he would put 1 - John,

and that way when they all do this you'll have a nice, neat list of kids who

you can order, and that way you can find them a lot easier. We also find this

important because a lot of times students login with their parents account, and

when you see them in the chat room or when you see them on the participants

list, it's listed as their parents name and

it's a little bit more difficult to find. So this is really useful - it's safe, its

secure, and it's a better way to organize and know who's in your room.

Scrolling down, one thing you definitely want to make sure you have turned on is

the waiting room, that way nobody can get in the room before you. If you're in

there and you're not ready to start you don't have to let people in. This is

another example of having a co-host manage a part of this for you, that way

they can see who's waiting and they can determine whether to allow somebody in

or not. But if you turn the waiting room off people can just hop in without you

admitting them and they can get in there before you, so make sure you activate

this. That's it for the meeting section. We've only got a few left under

recording, so go ahead and head over to that next. We want to make sure we

activate local recording. This allows you to record your meeting, but you want to

make sure that you check this box here, giving participants permission to record.

This way it can't happen automatically. You know who can and who can't record,

and you give them permission to do so. This comes in useful when you're sitting

in specific meetings, such as 504 meetings, or ARD meetings where you're

going to need to record things legally, and you need to give permission to other

parents or other professionals who need access to the meeting. But this way

students can't record without you giving them permission, so this is also really

big. Right below that is automatic recording, and we turn that off. If

it's on its gonna start recording whenever you start a meeting. Eventually

this takes up a lot of space, and it's just a waste of time, so make sure you

turn that off. And the last thing we're gonna look at is only authenticated

users can view cloud recording. So you want to turn this on, this way you can

manage who can and can't see the recordings once you've downloaded them.

Here are some general best practices for you to remember. Make sure you always

assign a co-host to manage. Make sure that you mute all participants when they

enter. Once you know you've got a full room full of everybody that you need,

lock the meeting, that way people that you don't want can't come in. Again, make

sure you turn off your file transfer, and then finally, have participants rename

themselves to your liking. If you've followed along with me so far, you're not

gonna have to do any of this, because you've already activated them in your

settings, and if that's case you are all set to go! As always, we hope you've

enjoyed our content today. If so, please consider subscribing, liking our videos,

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